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 Summary

  • No regularly scheduled time
  • Anyone is able to participate, but must be approved by the meeting host
  • Participants include members of the Hopkins community, as well as other academic institutions and corporations
  • Participants may act as presenter, lead discussion, or share information from their computers
  • The meeting must allow for fully interactive collaboration and participation by all

Description/Background

Nicole hosts frequent meetings to discuss a topic of interest related to her colleagues at Hopkins, as well as other academic institutions and corporations around the world. She does not have a regular schedule for these meetings but hosts them as topics of interest arise. The meetings vary in length from 30 minutes to 2 hours. Participants are encouraged to invite anyone that may add value to the discussion. Participants will often bring relevant PowerPoints, video clips, and diagrams to be shared with and reviewed by the group.  There are often participants who cannot attend, but would like to review the session.

Using Adobe Connect for Ad-Hoc Collaboration:

Step 1: Create a Meeting Room

Step 2: Select a layout

Step 3: Setting Up Meeting Room Access

Step 4: Manage Attendees

Step 5: Optimize Meeting Room Settings

Step 6: Load Files and Share Documents

Recommended Adobe Connect Pods

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Pod Name

Description

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Share 

This pod allows you share content in several ways. You can share your entire desktop or a specific application. You can also share documents, either on your computer or previously uploaded to the content library. Finally, you can use the Share pod to share Whiteboards. You can also allow presenters to share content.

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Attendee List

This pod allows you to see who is signed on to the meeting. You can also monitor name, role, and status. Participants can use emoticons to communicate with you. You can also grant presenter and microphone rights.

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Camera and Voice

This pod allows you to display video from a webcam and voice from a microphone connected to your PC.

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Chat

This pod allows you to communicate with all participants or individual participants. Participants can use this pod to communicate with each other.

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Note

This pod allows you to display static text to participants.

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Discussion Notes

This pod allows hosts, presenters or participants to take notes. These notes can then be copied and pasted into a document. The Discussion Notes pod is available from the Discussion Layout.

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Poll

This pod allows you to ask a question and gather, view and track participant feedback. You can only ask one question per poll pod. You can use multiple poll pods.

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File Share

This pod allows you distribute files that you have uploaded to the meeting room.

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Web Links

This pod allows the host or presenters to force automatic browsing of a web page on participants' computers.

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Q&A

This pod allows you to use a moderated chat to monitor questions and their corresponding answers. It exists only in the Presenter area. There is only one instance of the Q&A pod and you must link it to one of your existing Chat pods.

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Whiteboard

This pod allows you to create collaborative text, drawings or annotations. You can overlay a whiteboard over an existing document. The stand-alone whiteboard allows you to create content on a white background. From the Share pod, the whiteboard allows you to overlay your shared content for annotations or drawing.


Best Practices: