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Summary

  • Regularly scheduled time
  • JHU affiliates or invited guests can participate
  • The host will grant access to participants and allow interaction in the mediums used
  • Meetings can be recorded and used for note taking or as references

Description/Background

Through Adobe Connect, users have the option of holding Staff Meetings in the Meeting Room. Staff Meetings are usually scheduled regularly. This will allow members of a certain work group, office, staff, and invited guests to collaborate on many issues without having to meet in person. In many cases, such meetings will be recorded and summarized for future meetings. The host will present any data, PowerPoints, or files that may be important to share with the rest of the staff. The Host has the ultimate control over the meeting and will be able to switch between different layouts at will to best meet the needs of the staff in the meeting.

This use case is very similiar to the faculty couse lecture with the exception that students do not usually attend these meetings unless specifically invited. The attendees are members of a certain work group or staff. A list of recommended Pods is shown below.

Using Adobe Connect for Staff Meetings:

Step 1: Create a Meeting Room

Step 2: Select a Layout

Step 3: Setting Up Meeting Room Access

Step 4: Manage Attendees

Step 5: Optimizing Meeting Room Settings

Step 6: Load Files and Share Documents

Recommended Adobe Connect Pods

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Pod Name

Description

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Share 

This pod allows you share content in several ways. You can share your entire desktop or a specific application. You can also share documents, either on your computer or previously uploaded to the content library. Finally, you can use the Share pod to share Whiteboards. You can also allow presenters to share content.

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Attendee List

This pod allows you to see who is signed on to the meeting. You can also monitor name, role, and status. Participants can use emoticons to communicate with you. You can also grant presenter and microphone rights.

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Camera and Voice

This pod allows you to display video from a webcam and voice from a microphone connected to your PC.

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Chat

This pod allows you to communicate with all participants or individual participants. Participants can use this pod to communicate with each other.

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Note

This pod allows you to share static text to participants.

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Discussion Notes

This pod allows hosts, presenters or participants to take notes. These notes can then be copied and pasted into a document. The Discussion Notes pod is available from the Discussion Layout.

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Poll

This pod allows you to ask a question and gather, view and track participant feedback. You can only ask one question per poll pod. You can use multiple poll pods.

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File Share

This pod allows you distribute files that you have uploaded to the meeting room.

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Web Links

This pod allows the host or presenters to force automatic browsing of a web page on participants' computers.

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Q&A

This pod allows you to use a moderated chat to monitor questions and their corresponding answers. It exists only in the Presenter area. There is only one instance of the Q&A pod and you must link it to one of your existing Chat pods.

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Whiteboard

This pod allows you to create collaborative text, drawings or annotations. You can overlay a whiteboard over an existing document. The stand-alone whiteboard allows you to create content on a white background. From the Share pod, the whiteboard allows you to overlay your shared content for annotations or drawing.


Best Practices

  • When planning to share content, it is best to upload the files to the content area prior to the Staff Meeting.
  • If you would like to take minutes of the meeting or summarize the information discussed, be sure to record the session so that after the meeting you can go back and review.